Under the direction of the Chief Executive Officer (CEO), provide strategic guidance to develop public service contracts, foundation awards, corporate grants, and other funding sources to advance the agency’s mission. Provide leadership to secure, monitor, and retain contracts and grants. Optimize the Grant and Contract Administration unit’s performance by developing work flow processes, evaluating results, and maintaining internal controls.
Essential Duties and Responsibilities:
Create and maintain grant management system.
Identify strategic funding opportunities and cultivate working relationships with funding sources.
Prepare and submit funding proposals in accordance with grantor guidelines.
Administer agency contracts and grants from the proposal, approval, implementation, monitoring, reporting, and renewal and/or close-out phase.
Improve the operational systems, processes and policies in support of the organizations mission, specifically, support better management reporting, information flow and management, business process and organizational planning.
Manage and increase the effectiveness and efficiency across agency departments, through improvements to each function as well as coordination and communication between support and business functions. Report those efficiency opportunities to the CEO.
Play a significant role in long-term organizational and strategic planning, including an initiative geared toward operational excellence.
Promote effective performance of the Grant and Contract Administration unit through team building, a continuous flow of information, and staff mentoring/coaching.
Assess and resolve grant and contract-related issues to promote compliance with funding terms and conditions.
Monitor federal, state, and local legislation; review requests for proposals (RFPs); consult with funding agencies; and make recommendations to CEO re: funding opportunities consistent with agency’s mission and service capacities.
Perform capacity and risk analysis of RFPs associated with the agency initiating new programs and make strategic and operational recommendations to CEO.
Design and execute plans to prepare and submit approved funding proposals, including leading grant and/or project teams, scheduling and assigning deliverables.
Author, co-author, edit, and compile grant applications that comply with federal, state, local government, foundation and agency regulations.
Analyze approved contracts’ scope of work, funding terms and conditions, budget, performance objectives, and implementation plan.
Assure that contract provisions are consistent with agency’s capacities, policies, and procedures.
Assess the need to amend contracts; prepare, submit, and manage contract amendment process.
Conduct implementation meeting with appropriate accounting, human resources, and programmatic staff prior to launching new or renewing program.
Coordinate accounting and program staff to obtain timely and comprehensive fiscal, client service, and other data required for periodic reports.
Develop contract evaluation processes to ensure compliance with funding terms and conditions and optimize resource utilization to achieve award objectives.
Develop quality assurance system to monitor contract fiscal mandates and program deliverables
Review contract administration functions and identify opportunities to improve business processes.
Serve as agency liaison person with funding sources for problem resolution, information gathering, and other award-related functions.
Participate in A-133 audit activities as required.
Conduct in-service training sessions with Program Directors for Grant and Contract Administration policies and procedures.
In coordination with Program Directors, develop performance metrics for each operating unit and provide monthly report to CEO for each active program and/or grant.
Direct compilation of statistics for Grants and Contracts team in assessing programs’ effectiveness.
Represent agency at funding meetings.
Perform other duties as assigned by CEO.
Required Skills and Abilities:
Education, prior work experience and specialized skills and knowledge:
Bachelors in Business Administration, Communications, English, Journalism, or another field; Master’s degree preferred; Minimum four (4) years’ experience as organizational operations, grant writing and/or contracts administration, preferably in a non-profit environment. Knowledge of public service grant and contract regulations, compliance, and auditing requirements. Strong managerial, supervisory, and interpersonal skills. Excellent communication, mentoring, and team building skills. Proficient user of Microsoft Office (Word, Excel, Access, Outlook and PowerPoint). Familiarity with e-grant method of proposal submission preferred.
Physical environment/working conditions:
Requires the ability to exert a normal amount of physical effort in sedentary to light work involving moving from one area of the office to another; requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as data entry and the use of office equipment and supplies.
- Personal computer
- Fax machine
- Other office equipment.